Any organizer wishing to submit a bid should reference all document outlined and attached below.
Fixed Regional Calendar
Please review the fixed regional calendar to determine what dates/circuits you will be submitting a bid under.
Bid Packet
This document outlines the bid process and any updates made from the last bid cycle. Please read it thoroughly.
Tournament Requirements
This document contains all of the requirements for hosting a regional tournament. Please read it thoroughly. If organizers are not prepared to uphold the minimum requirements in this document, they should not submit a bid.
Internal Bid Review Form
The Regional Events Manager will use this form to score every bid.
Bid Committee Review Form
Each member of the review committee will be assigned two regions to score using this form. The average of the two scores will be combined with the score from the Internal Bid Review form for the total score.
Hotel Worksheet
All information must must be included for at least one hotel to be considered complete.
Strip Management Plan
Strip management plans do not need to be in the attached format; in general, the more information provided, the better. Strip management plans do need to provide the following information for each event:
- Projected fencer numbers
- Projected pool numbers
- Strips needed for pools
- Strips needed for DE's
- Day and start time
- Caps if utilizing
Any strip management plan that does not include these items will be considered incomplete.
Venue Layout
The venue layout gives us a sense for what the tournament is going to look like and its capacity. The more information you can provide on your venue layout, the better off you will be. In general, it should include all of the elements listed in the bid application and Bid Packet. When it comes to dimensions, we are most concerned with where the fencers will be fencing. We want a numerical value on of much space is between the strips and the score box, the walls, bleachers, other strips, etc. Dimensions in meters is preferred, but not mandatory.
Tournament History
Use the attached document to outline the history of the tournament.
Organizer History
Use the attached document to outline the organizer's history of hosting events.